- A Dealer Member must maintain records for each account that includes:
- client account records,
- the name and address of the account guarantor, if applicable, and
- a signed trading authorization from the account holder authorizing a person, other than the account holder, to give trading instructions for the account, if applicable.
- The Registered Representative, Portfolio Manager or Associate Portfolio Manager responsible for an account must retain a current copy of each account application. This requirement can be satisfied by a Dealer Member maintaining the information in an electronic application accessible to the Registered Representative, Portfolio Manager or Associate Portfolio Manager.
A Dealer Member must maintain all client account records in accordance with the record retention requirements in section 3803.
A Dealer Member must maintain a record of persons with trading authorization over one or more client accounts and must ensure that such record is sufficient to allow the Dealer Member to identify any persons with trading authorization for multiple clients or client accounts.