home  
 
 
 
 
 
 

Course Guidelines, CE Credits & FAQ



The following parameters and guidelines should be considered in the context of what is appropriate to the individual, his or her position and responsibilities, and the needs of the firm. This can best be accomplished by each firm allocating responsibility to a single person for defining training needs and appropriate programs to address them.

Depending on the firm, some responsibility for approval of an individual’s program may be delegated to the appropriate supervisor.

Policy 6, Part III sets guidelines for continuing acceptable education course content, length and rigour which each Member must comply with if practicable. The guidelines also recommend a process to aid firms in identifying appropriate suppliers and courses.

As part of the audit process, IIROC will review a firm’s continuing education program to ensure that it is properly documented and satisfies the guidelines.

 

 

 Professional Development Course

 

The Professional Development Course focuses on topics relevant to the advisors and the securities industry, such as products, services and investment and financial strategies that may be offered to clients.   

A. BASIC PRINCIPLES 

 

1.   In general, the courses should be relevant to the securities industry and financial advisors, management-oriented, or designed to improve client service.
 
2.   The subject matter of an individual’s course or courses should reasonably reflect that person’s skill requirements or be based on the firm’s products and market strategies.
 
3.   The program undertaken should reflect the industry’s commitment to high quality client service, advice, and professionalism.
 
4.   The subject matter should be educational and non-promotional in nature. For example, the following would not qualify: corporate events held exclusively to introduce or promote new product or service offerings, networking events, or motivational speakers.
 
5.   Subject matter relating to issuer-specific/branded product qualifies if presented in the context of a larger education course or presentation.  The general education portion of a course relating to a product category may be granted full credit for the number of hours it takes and the issuer-specific portion should be credited half credit.
 
6.   The program’s provider should be professional, having defined the program’s learning outcomes in advance, and be able to certify a student’s successful completion. Alternatively, the firm may certify a student’s successful completion, and assume responsibility for this function.
 
7.   If the course program includes an examination, this examination must be successfully completed in order for the course to be applied towards the individual’s Professional Development requirement.
 
8.   Seminars that support other courses, or preparatory courses that support a course or examination, do not qualify separately for CE credit.  The course or examination they support must be successfully completed in order to complete the CE requirement and the support or preparatory course hours may then be included in determining the duration of the total course.  The CE credits for the preparatory course must be counted towards the same requirement (Compliance or Professional Development) as the applicable course and must be counted in the same CE Cycle.
 
9.   An individual who teaches a relevant course may receive CE credits provided the member firm determines that the issues dealt with are relevant to Professional Development. The member firm may determine the amount of time applicable towards CE Professional Development credits. 
 
10. Foreign courses can be used to satisfy the entire Professional Development requirement provided the course relates to the business the participant is engaged in.
 
11.  The Professional Development requirement for Voluntary Participation is restricted to selected courses.  For further information, see Voluntary Participation Courses in this guideline.

 

 
 
B.   DELIVERY GUIDELINES
 
1.   The course, or combination of courses, used to fulfill the Professional Development course must be at least 30 hours.
 
2.    The Guidelines have been developed to offer some flexibility to Dealer Members and their Approved Persons. The manner in which the topics are reviewed is left to the Dealer Member’s discretion, provided the minimum 30-hour requirement for every three-year cycle is satisfied.
 
3.   The determination of delivery should consider both the most appropriate learning tools and the need to ensure that requirements have been met. In different situations, any of the following may prove to be appropriate
 
   (a)  Self-study materials which may contain an evaluation
 
   (b)  Material delivered electronically through computer-based technology
 
   (c)  Seminars and discussions delivered through internal or external providers
 
4.    Material should, where possible, use cases and other application-based learning to develop problem-solving and decision-making skills. Training strategies should focus on product knowledge, regulatory knowledge, business development skills, managerial skills and client communication skills.
 
5.   In some firms, programs have been developed beyond the basic licensing requirements for investment advisors, branch managers, and others. These courses are designed to develop additional skills particular to the position. This type of course would generally meet the criteria for the continuing education program.  However, these courses must be of a non-promotional nature, i.e. there must be no specific product incentives attached.
 
C.   COURSE CONTENT
 
1.   Generally, the courses ought to examine product groups, services and investment and financial strategies that the individual may offer to clients or managerial skill for individuals. More specifically, the courses and materials should deal with the following areas:
 
   (a)  Product category features which should be fully communicated to a client in recommending a product
 
   (b)  Approaches to valuation of a product category and the product’s applicable risk factors
 
   (c)  Strategies for investing in a product category including the particular client objectives in which it would provide the most suitable results
 
   (d)  The suitability of the use of leverage for a particular product category and investment strategy
 
   (e)   The features and applicable cost of a service which the firm offers
 
   (f)   The regulatory, tax and other features of a product or service which might affect its suitability
 
   (g)  Methods of evaluating competing products, services and investment strategies
 
   (h)  The suitability of a product category, service or strategy for clients with different financial, risk and knowledge profiles
 
   (i)   Managerial skills which would assist managers in meeting strategic and operational objectives
 
   (j)   Communication skills which would result in improved client service and determinations of client service
 
   (k)  Practice management skills which would provide tools to assist firm personnel in improving client service
 
   (l)  Technology used to enhance client service and the provision of advice.
 
   (m) Screening for Suitable Clients – the quantitative and the qualitative
 
2.    The following are some examples of external courses that would likely fit the criteria outlined in the framework for an individual’s course of study:
 
   (a)  Additional licensing courses offered by the CSI Global Education Inc. such as derivatives courses may be used to satisfy the requirement; however, the Professional Financial Planning Course, Investment Management Techniques Course or Wealth Management Essentials course may be used only if it has not been used to satisfy the requirement of Rule 2900, Part I, Section A.3(c).
 
   (b)  Courses accredited through the Corporation’s official accreditation Program.
 
   (c)  Relevant courses offered or endorsed by professional associations that have licensing and continuing education programs such as, CIMA, CFP, CFA, IQPF, CLU, insurance licensing and CSI designations
 
   (d)  Relevant courses delivered through established post secondary institutions.
 
 
 

 

 

 Compliance Course

 

The Compliance Course focuses on four major topic areas: review of critical regulations and application, regulatory changes, rules relating to new products, and ethics. 

A.   BASIC PRINCIPLES
 
1. The Rule requires that certain Approved Persons successfully complete the compliance course within each three-year CE cycle. To determine which Approved Persons are required to take the course, please refer to the Rule itself.
 
2. A Dealer Member can choose to develop and deliver a compliance course, which reflects its own assessment of its current needs and priorities, or it may purchase a compliance course from an external provider. Alternatively, Dealer Members may offer a combination of both.
 
3. Compliance courses completed by branch managers, sales managers and others in a supervisory position should reflect their additional responsibilities.
 
4. The Dealer Member must maintain a record of successful completion of the compliance course. 
 
5. As part of the audit process, the Corporation will review Dealer Member-developed compliance courses to ensure they satisfy the Guidelines.
 
6. If the compliance course program includes an examination, this examination must be successfully completed in order for the course to be applied towards the individual’s Compliance requirement.
 
7. Seminars that support other courses, or preparatory courses that support a course or examination, do not qualify separately for CE credit.  The course or examination they support must be successfully completed in order to complete the CE requirement and the support or preparatory course hours may then be included in determining the duration of the total course.  The CE credits for the preparatory course must be counted towards the same requirement (Compliance or Professional Development) as the applicable course and must be counted in the same CE Cycle.
 
8. A Participant who sits on a committee or council of the Corporation, or who teaches a financial course may receive CE credits provided the member firm determines that the issues dealt with are relevant. The member firm may determine the amount of time applicable towards CE Compliance credits. 
 
9. Foreign courses that have a compliance portion can satisfy up to 1/3 (4 hours) of the Corporation’s CE compliance requirement for a cycle. The remaining 2/3 (8 hours) must be satisfied through Canadian compliance courses.
 
10.The Compliance requirement for Voluntary Participation is restricted to selected courses.  For further information, see Voluntary Participation Courses in this guideline.
 
B.   DELIVERY GUIDELINES
 
1. The course or courses used to fulfill the compliance requirement must be a minimum of 12 hours in total duration.
 
2. The Guidelines have been developed to offer some flexibility to Dealer Members and their Approved Persons. The manner in which the topics are reviewed is left to the Dealer Member’s discretion, provided the minimum 12-hour requirement for every three-year cycle is satisfied.
 
3. The Dealer Member may choose to deliver the compliance course in a number of ways. The following are examples of possible modes of delivery, but is not exhaustive:
 
   (a)  A Dealer Member may hold an 8-hour in-house compliance seminar, with 4 hours of preparatory reading and study.  In the first part of the seminar, topic areas 1 - 4, below, could be reviewed. Then the information imparted could be used in the discussion of case studies during the remainder of the seminar, or
 
   (b)  A Dealer Member could offer the compliance course over the three years, by requiring their Approved Persons to participate in a minimum 4-hour seminar every year. However, the seminar must still cover at least one of the 4 topic areas set out below and must do so in sufficient depth.
 
4. It is up to the Dealer Member to determine what constitutes successful completion of the course by its Approved Persons. For example, a Dealer Member may:
 
   (a)  require its Approved Persons to write and pass a firm-developed and delivered exam,
 
   (b)  require its Approved Persons to write and pass an external course provider developed and delivered exam, or
 
   (c)  require a certificate of attendance and participation at a seminar.
 
The preceding list of examples is not exhaustive.
 
C.   COURSE CONTENT
 
1.The course content must fall within at least one of the following 4 major topic areas:
 
   (a)    Review of critical regulations and application
 
   (b)    Regulatory changes
 
   (c)    Rules relating to new products, if offered by the firm
 
   (d)    Ethics
 
2. Some examples of relevant issues for the 4 topic areas are provided below. Examples are given for both institutional and retail registrants. Certain of the examples will change over time to reflect emerging issues in the industry
 
   (a)  How the Securities Administrators and Self Regulatory Organizations Regulate Securities Industry Participants
 
   (b)   Regulatory Developments that Affect Firm Management
 
   (c)   Disclosure of Information to Clients
 
   (d)   Registration and Continuing Education
 
   (e)   Operations and Firm Capital
 
   (f)    Sales and Trading Conduct – General
 
   (g)   Sales and Trading – Institutional Markets
 
   (h)   Current Developments in Bond Market Regulation
 
   (i)    Suitability and New Products
 
   (j)    Corporate Finance – New Rules
 
   (k)   Corporate Finance – Proposed New Rules
 
   (l)    Ethical issues and Case Studies
 
   (m)  Anti-money laundering laws and regulations and their implementations at the Dealer Member.
 
   (n)   Privacy
 
   (o)   Screening for Suitable Clients
 
3. The importance of certain topics may vary by Dealer Member, depending on the Dealer Member’s business and the participants’ individual responsibilities.
 
4. Compliance courses may also be selected from courses accredited through the Corporation’s official accreditation Program.

 

 

 Suggested Process

 


SUGGESTED PROCESS TO ESTABLISH TRAINING SOLUTIONS FOR MEETING CONTINUOUS EDUCATION REQUIREMENTS 
 
1. Identify Training Needs
 
   (a)  Identify knowledge and skills, which would impact positively on the firm and individuals.
 
   (b)  Identify the learning objectives expected from the program or course.
 
2.  Identify the evaluation method(s) to be used.
 
3.  Determine how successful completion is to be ascertained.
 
4.  Identify the delivery mechanism
 
   (a)  Determine whether external or internal delivery is most appropriate approach.
 
   (b)  Determine external suppliers or internal experts who are professional and capable of providing  delivery of material.
 
   (c)  Identify programs / courses that would deliver the skills and knowledge which would meet the firm and individual needs.
 
5.  Cross-check outcomes desired against outcomes promised.

 

 
 

 

 

 

 
 

 FAQs

 
    1. What are the course requirements?
    2. How do the cycles work?
    3. Is there any grandfathering?
    4. I have been in the securities industry for many years. Do I qualify as being continuously approved and am I eligible for the grandfathering from the Professional Development requirement?
    5. If I have just started to work in the securities industry, when will I be required to start taking CE courses?
    6. I have been out of the industry and have recently been re-approved. When am I required to enter CE?
    7. Does the course used to complete the IIROC's post licensing requirement count towards CE?
    8. I have just changed categories. What are my CE requirements?
    9. What kinds of courses can I take to satisfy my CE course requirements?
    10. I received a brochure for a course or seminar which implies the course meets CE Requirements. Can I assume that completion of this course or seminar will meet IIROC CE requirements?
    11. Do Prep Courses or Road Shows count for CE?
    12. What if I do more than one qualified course during a cycle? Will I get credit for the second course?
    13. I have 14 hours of Compliance, and need 2 hours of Professional Development. Since some courses can be counted for either, can I transfer the extra hours?
    14. If I take a course during my first three years of approval, before I am required to participate in CE, can I carry that course forward to meet the requirement of my first CE Cycle?
    15. I am also registered in the U.S. and participate in the U.S. CE program. Can I apply these US courses, or any foreign courses, to meet IIROC’s CE requirements?
    16. If an employee sits on an advisory committee or council of the IIROC, does he/she receive CE credits for participating in meetings?
    17. If an employee teaches a financial course, does he/she receive CE credits for this?
    18. Does participation in CE keep my CSC and CPH valid?
Individuals may extend the validity periods of the CSC and CPH by successfully completing courses recognized by IIROC as meeting the requirements of the Program. This is known as Voluntary Participation in CE.

A list of CE-eligible courses that are also eligible for Voluntary participation is available here.

Please note:

• The CSC and CPH are the only courses which can automatically be kept valid through voluntary participation in CE.
• The course that you wish to keep valid (CSC or CPH), must have been successfully passed within the three years prior to the start of the CE Cycle.
• Both the Compliance and the Professional Development portions of CE must be completed to keep the CSC and/or the CPH valid and cannot be carried forward from a previous cycle.
• Courses counting as Voluntary Participation cannot be carried forward from the previous cycle.
• If you have taken more than the required amount of Professional Development courses during the voluntary participation period, you may carry one of these courses forward to count as CE once you are re-registered. Compliance courses may not be carried forward.

This extends to:

(i) Approved Persons who left the industry within the three years prior to the start of the current cycle
(ii) Individuals who have never been approved by IIROC, who successfully passed the course within the three years prior to the start of the current cycle

Please also refer to MR Notice 323 and MR Notice 376 for further details on Voluntary Participation.
    19. How long will Voluntary Participation keep my courses valid?
    20. How much time should I expect to spend on continuing education?
    21. What happens if I change firms in the middle of a CE cycle?
    22. How do I report course completions?
    23. If a representative is audited for CE, will the auditor contact the company or the individual directly? Do representatives need to maintain copies of CE that have already been forwarded to their Head Office?
    24. What happens if I don’t complete my CE requirements on time?
    25. Do I pay the fines or does my firm?
    26. What can I do to have my license reinstated? Can I begin my course work immediately?
    27. What if I can't fulfill my CE requirements due to illness or what if I am currently on long term disability? Can I get a deferral?
    28. How does a Dealer Member file a CE Hardship Exemption or Extension for a registrant who is unable to complete their CE requirement(s) in a cycle?
     29. Do Chief Financial Officers (CFO) have CE requirements?
    30. Does the Chief Financial Officer’s Qualifying Examination Course administered by the CSI, qualify for CE?
    31. Does the Chief Compliance Officer’s Qualifying Examination Course administered by the CSI, qualify for CE?

For the full list of IIROC seminars and webcast events that qualify for CE credits, please click here.

 

For a list of courses approved by IIROC and accredited by the CSI for IIROC’s Voluntary CE Participation program, please click here.​

       tool bar